HUMAN CAPITAL ADMINISTRATOR

ABOUT THE ROLE

The Human Capital Administrator is a key figure in our HR and Learning & Development efforts, ensuring the smooth execution of administrative tasks. Playing a vital role in day-to-day HR and training processes, this role coordinates logistics, communicates effectively, and manages administrative procedures, enabling efficient training program delivery and fostering a positive learning experience for our employees.

This position is based in our Durban branch.

If you are motivated by the opportunity to contribute to the efficient execution of our training programs and support the development of our employees, we invite you to apply for this role. Join our team and play a key role in shaping the training landscape at Nimble.

KEY RESPONSIBILITIES

Under the management / direction of the HR Business Partner and Learning & Development Facilitator, you will have the following responsibilities (including but not limited to):

Human Resources

  • Recruitment: Support the HR Business Partner in sourcing, processing and assessing applications, scheduling of interviews, conduct risk screening checks, extending offers of employment and facilitating the administration and preparation of new starters to the business including but not limited to new starter list preparation, contract pack drafting, collating all relevant personal documents, setup on various systems.
  • Payroll: Under the guidance of the HR Business Partner and the payroll team, act as liaison between the employees within the branch and payroll to ensure that payroll information is submitted within the cut-off periods. Act as the point of call for any queries and ensure timely resolution.
  • HR Administration: Ensure proper maintenance of personal records of employees on matters including but not limited to contracts, disciplinary record/s, leave and performance appraisals. Under the guidance of the HR Business Partner, provide information to stakeholders and employees on HR Policies and Procedures and communicate queries unable to answer to HR Business Partner. Preparation and distribution of certificates of service and UI-19’s for terminated employees and UI-19 and UI2.7 for maternity leavers. Preparation and distribution of confirmation of employment letters. Debt Collections Council (Compliance).

IR Support: Act as liaison between the HR Business Partner and the employee on various personnel related matters; IR and / performance. Ensure compliance of disciplinary and performance processes as per company policy and procedure and ensure that all administration surrounding these processes are followed.

  • Committee Representation: Represent the HR team by actively participating and contributing positively to the Social Committee, Health & Safety Committee and Employment Equity Committee
  • · Any additional ad-hoc administrative duties

Learning & Development

  • Communication Coordination: Act as a liaison between the learning and development team, operational managers, and team managers to ensure the seamless flow of information, particularly in communicating new starter details, schedules, and training-related updates
  • Orientation Facilitation: Organise and coordinate Meet and Greet sessions and/ onboarding programmes for new starters to ensure a welcoming onboarding experience.
  • Logistics Management: Handle the ordering of stationary and IT equipment required for new starter training sessions and ensure that training facilities are appropriately set up for all new starter training sessions, including practical call equipment.
  • IT Support Collaboration and Coordination: Collaborate with IT to log ASD tickets for various needs, such as setting up training facilities, requesting headsets for practical calls, and ensuring the technology requirements are met for training sessions. Collaborate with IT to forward all necessary new starter information and requirements for system access setup.
  • Training Room Setup: Prepare and set up training rooms for new starter training, ensuring a conducive learning environment.
  • Data Management: Accurately load new starters' information onto the designated systems, including but not limited to EVision, Norman, Nimble Community etc.
  • No-Show Reporting: Notify HR and management about new starter no-shows, enabling efficient resource allocation and management.
  • Desk Drop Coordination: Initiate requests for desk drop names to be created as needed for training purposes.
  • Resource Arrangements: Arrange for the procurement of ID tags, biometric disks / access, and lanyards for new starters, contributing to their seamless integration into the organisation.
  • Practical Call Coordination: Liaise with operations managers and team managers to arrange and coordinate practical calls for new starters, ensuring practical application of training concepts.
  • Skills Development Admin Support: Working closely with the L&D Facilitators and Skills Development Facilitator to ensure that all administration around record keeping of training programs planned and completed are in order to ensure legislative compliance.
  • Excellent verbal and written communication skills
  • Ability to work under pressure
  • Monthly salary

REQUIREMENTS:

  • Grade 12
  • HR related tertiary education (in progress or completed) is advantageous
  • Working experience in a similar role where planning, organisation and data capturing were a part of your responsibility
  • Computer literate – minimum intermediate level (MS Word and Excel)
  • Independent, analytical
  • Attention to accuracy and detail
  • Experience in facilitating the running of a recruitment process from beginning to end will be advantageous
  • Working knowledge of any recruitment applicant tracking system will be advantageous
  • A working knowledge of HR processes and Labour Laws (BCEA, LRA, UIF, OHSA, SDA) is advantageous

COMPETENCIES / SKILLS:

  • Strong organisational skills with exceptional attention to detail.
  • Excellent communication skills to effectively collaborate with various stakeholders.
  • Proficient in coordinating logistics and managing administrative processes.
  • Ability to multitask, prioritise, and manage time effectively in a fast-paced environment.
  • Collaboration skills to work seamlessly with cross-functional teams.
  • Problem-solving mindset to address issues and challenges proactively.
  • Proficiency in using relevant software and tools for data management and communication.
  • Adaptability to evolving environment, processes and training requirements.
  • Customer service orientation to ensure a positive learning experience for participants.
  • Ability to take initiative and work independently
  • Must meet deadlines, accomplish tasks as agreed upon time structure

WORKING HOURS:

You will be required to work a maximum of 45 hours per week, scheduled between 07:00 am and 20:30pm, Monday to Friday.

REMUNERATION STRUCTURE:

  • Benefits at the full cost to the Employer;
    • Funeral Cover (at the full cost of the employer)
    • Life Cover (at the full cost of the Employer)
    • Disability Cover (at the full cost of the Employer)
    • Medical Cover (at the full cost of the employer, after successful completion of the probation period)

ONLY APPLICANTS WHO MEET THE MINIMUM REQUIREMENTS MAY BE SHORTLISTED FOR AN INTERVIEW

This appointment will be made in line with the Nimble Group Employment Equity Plan